Operational support for the Ukrainian team: act as the main coordination point for administrative and operational matters across Sales, Clinical, Marketing, and Management - from initial request through to full completion.

Coordination with the team and external partners: ensure effective coordination between the Ukrainian team, the company’s headquarters in Denmark, and external specialists, including accountants, lawyers, banks, customs brokers, carriers, and suppliers.

Financial administration: manage invoices, receipts, expenses, payments, reimbursements, and contractor payments; calculate payroll for employees on fixed salaries; maintain basic financial records and prepare data for Danish accountants.

Contracts and documentation: coordinate the preparation and execution of contracts with clients, clinics, suppliers, contractors, and partners; monitor documentation, signatures, and current contract statuses.

Orders and logistics: manage customer orders from confirmation through delivery and payment; coordinate shipments, imports/exports, customs clearance, courier services, returns, and warranty shipments; prepare the required supporting documentation.

Product and demo unit tracking: maintain an up-to-date tracking system for products and samples/demo units, including serial numbers, locations, and movements.

Office and internal administration: ensure the day-to-day operational functioning of the Kyiv office, coordinate technical support and the procurement of office supplies, provide onboarding support when needed, and maintain corporate documentation.

Processes and operational efficiency: establish and maintain simple, clear, and reliable processes across administration, procurement, finance, contracts, record-keeping, and logistics.

Development of the Ukrainian structure: in the future, contribute to the establishment and administration of the company’s NGO in Ukraine, including responsibility for administrative processes and compliance or coordination of an external agency.